Office Administrator – Fixed-Term (12 months) – Dublin

About the role

We are seeking an Office/Service Administrator to join our Dublin team on a 12‑month fixed‑term contract. Working fully onsite, you will be the backbone of daily operations, ensuring smooth administrative processes and a welcoming environment for staff and visitors.

Key responsibilities

• Manage the internal call desk, handling incoming calls and email enquiries promptly.
• Sort and distribute internal and external post, including registered mail.
• Route emails to the appropriate departmental inboxes.
• Liaise with Service, Installation, and Sales teams to support operational efficiency.
• Arrange taxi and courier bookings as required.
• Welcome visitors, manage check‑in/check‑out and notify employees of arrivals.
• Schedule and oversee meeting‑room maintenance and readiness.
• Monitor and replenish office supplies, stationery and kitchen items.
• Provide administrative support for pre‑qualification and Health & Safety documentation.
• Assist in coordinating external company events and perform ad‑hoc duties.

Required profile

• Previous experience in a similar administrative or office support role.
• Eligibility to work in Ireland.
• Strong attendance, punctuality and a flexible attitude.

Required skills

What we offer

• Competitive weekly‑paid salary.
• Contributory pension scheme.
• Employee Assistance Programme and Bike to Work Scheme.
• 25 days annual leave (up to 30 days with service) and company sick scheme.
• Recruitment referral scheme and a supportive workplace culture.