Office Administrator

About the role

We are looking for an Office Administrator to join our Galway Head Office. You will support the procurement and finance teams, ensuring smooth processing of purchase orders, stock movements and system transitions for a leading building contractor.

Key responsibilities

• Process overhead purchase orders (IT, welfare, stationery, etc.)
• Manage credit requests, returns and credit notes
• Track and report on cost‑saving targets across annual purchases
• Maintain and update the master price list in SAP
• Update pricing based on supplier revisions
• Create, update and retire material codes in the system
• Support the transition from SAP to the Coins ERP system
• Monitor inbound and outbound stock movements with the site team
• Provide system support to site staff
• Assist the Accounts team with payment queries and reconciliations

Required profile

• Previous experience in purchasing, procurement or administration
• Familiarity with ERP systems (SAP desirable; Coins an advantage)
• Strong organisational and time‑management abilities
• Excellent attention to detail
• Effective communication skills for liaising with suppliers and internal teams
• Proficiency in Microsoft Office, especially Excel

Required skills

• SAP
• Coins
• Microsoft Excel

What we offer

• Attractive terms of employment and a competitive salary
• Excellent benefits package
• Clear career progression opportunities
• Chance to work on challenging, award‑winning multi‑million‑euro construction projects