Office Administrator

About the role

You will play a key role in supporting the day‑to‑day operations of a busy office, providing comprehensive administrative assistance. This varied position combines general office administration with reporting responsibilities to ensure smooth and efficient business operations.

Key responsibilities

• Provide day‑to‑day administrative support including correspondence, document preparation, and follow‑ups.
• Manage travel arrangements and accommodation bookings.
• Maintain accurate and organised filing systems and oversee office supplies.
• Act as a professional point of contact for employees, visitors, and external stakeholders.
• Handle confidential information with discretion and maintain HR systems and employee records.
• Draft employee letters, HR‑related correspondence and support HR processes.
• Upload and process purchase invoices, track employee holidays and manage leave requests.
• Order PPE and necessary office or operational supplies.
• Support health and safety processes, including updating risk assessments.
• Coordinate employee training and maintain training schedules.
• Assist with month‑end reporting and prepare weekly management reports.
• Liaise with internal teams to support operational scheduling and handle general office queries.

Required profile

• Strong organisational skills with excellent attention to detail.
• Professional written and verbal communication abilities.
• Ability to handle confidential information with integrity.
• Proactive, solutions‑focused approach and ability to work both independently and as part of a team.
• Professional telephone manner.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel