Office Coordinator – Scheduling & Administration

About the role

We are looking for an Office Coordinator to join a well‑established engineering firm in Dublin. The role combines scheduling, customer liaison and administrative support, acting as the central point of contact between clients and our engineering teams.

Key responsibilities

• Coordinate and schedule engineers’ daily and weekly workloads.
• Liaise with customers by phone and email, providing professional and friendly service.
• Manage appointments, service visits and maintain engineer diaries.
• Update and maintain the company CRM system with accurate information.
• Prepare and process job sheets, reports and other documentation.

Required profile

• Previous experience in administration, scheduling, coordination or customer service.
• Strong organisational and time‑management abilities.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and work effectively under pressure.
• High attention to detail and a proactive approach.

Required skills

• Proficiency with CRM systems.
• Strong command of Microsoft Office applications.

What we offer

• Competitive salary €35‑40k per year.
• Permanent, full‑time position with five days on‑site.
• Supportive, friendly team environment that values loyalty and teamwork.