Executive Assistant – Office of the Vice Chancellor

About the role

The Office of the Vice Chancellor at the Royal College of Surgeons in Ireland seeks a highly professional Executive Assistant to provide proactive executive support. The role is central to the smooth operation of the Vice Chancellor’s office, ensuring priorities are progressed efficiently and to a high standard.

Key responsibilities

• Provide high‑quality administrative and executive support to the Vice Chancellor, managing day‑to‑day activities and priorities.
• Manage complex, multiple diaries and act as a gatekeeper to prioritise time effectively.
• Organise, coordinate and support meetings, conferences and events, including agenda preparation, paper distribution, minute taking and action tracking.
• Serve as the primary point of contact for internal and external queries, handling correspondence, calls and requests with discretion.
• Build and maintain effective relationships with senior leaders, internal stakeholders and external partners.
• Support coordination and delivery of office initiatives, ensuring actions are tracked, followed up and progressed.
• Facilitate information flow, coordination and communication to maintain continuity across the office’s activities.

Required profile

• Highly professional, capable and motivated individual.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to work both independently and as part of a senior leadership team.

Required skills

What we offer

• Permanent appointment within a prestigious academic institution.
• Opportunity to work closely with senior leadership and influence key initiatives.
• Hybrid work arrangement with a primary presence in the St Stephen’s Green office.