Office Manager & Executive Assistant

About the role

This full‑time, office‑based position supports Ticketmaster Ireland’s Finance division by creating a safe, efficient, and welcoming workplace. You will manage reception, facilities, and administrative tasks while providing direct assistance to senior leaders.

Key responsibilities

• Maintain the reception area, greet visitors, log secure post and manage courier services.
• Oversee facilities for Dublin, Blanchardstown and Belfast offices, coordinating cleaning, HVAC, electrical, plumbing and other contractor work.
• Conduct regular inspections of office furniture, equipment and mechanical infrastructure; obtain bids and assign maintenance tasks.
• Organise staff events, customer training sessions and off‑site social occasions.
• Arrange hotel and airline bookings for personnel and manage accreditation lists for event staff.
• Liaise with HR to ensure compliance with health and safety regulations.
• Control stock of office supplies, monitor equipment, and supervise maintenance personnel.
• Assist with planning, budgeting and scheduling of facility modifications and special projects.
• Provide general administrative support to the Managing Director, Finance Director and other senior staff.

Required profile

• Strong organisational and time‑management abilities.
• Flexibility and resilience when handling multiple, shifting priorities.
• Proactive learner who stays updated on relevant developments.
• Ethical conduct and ability to provide clear training or explanations.
• Effective communication with internal teams, external contractors and building landlords.

Required skills