Personal Assistant to CEO

About the role

We are seeking a highly organised Personal Assistant to support a prominent entrepreneur and business leader with multiple ventures across public markets, investment and life‑sciences. The role is fast‑paced, fully on‑site in Dublin 2 and offers the chance to work directly with senior‑level executives.

Key responsibilities

• Manage high‑volume email correspondence across several busy inboxes.
• Coordinate complex calendars, schedule meetings across multiple time zones and organise travel itineraries.
• Provide audio typing and email dictation support.
• Arrange flights, accommodation, transport and related logistics.
• Support employee onboarding/off‑boarding and basic HR administration.
• Maintain and update a large contacts database.
• Organise internal and external meetings, prepare meeting rooms and greet clients.
• Handle general office administration including filing, stationery orders, room bookings and document management.
• Process AML documentation and manage expenses, receipts and credit‑card reconciliations.

Required profile

• Minimum 4 years experience in a Personal Assistant or Executive Assistant role.
• Exceptional written and verbal communication skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proactive attitude with strong initiative and follow‑through.
• Effective prioritisation in a high‑volume environment.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.