Project Administrator

About the role

The Project Administrator will join a small core team within a large multinational engineering consultancy operating in the Life Sciences sector. Working closely with the Project Manager, clients and internal teams, the role involves managing project documentation and supporting day‑to‑day administration for a two‑year fixed‑term contract based in Cork.

Key responsibilities

• Control and coordinate critical project documents using a shared drive.
• Prepare, submit and track project documentation such as minutes, reports, letters and briefing notes.
• Attend project meetings, record actions and produce meeting notes.
• Draft reports and presentations for internal and external stakeholders.
• Compile dashboards and liaise with contributors to meet deadlines.
• Maintain up‑to‑date knowledge of project documentation status and report internally.
• Support day‑to‑day administrative duties and ensure internal processes are current.
• Collaborate with other teams, wider business units and key stakeholders to improve operations and service quality.

Required profile

• Experience in project administration, preferably within engineering or construction environments.
• Ability to work with limited supervision and meet deadlines.
• Strong written and verbal communication skills in English.
• Analytical, numerate and self‑motivated with a proactive approach to workload management.
• Good team player with strong interpersonal skills.

Required skills

• Microsoft Project
• Microsoft Excel
• Microsoft Word