Temporary Executive Assistant to Vice President (Dublin)

About the role

This is a temporary, full‑time position supporting the Vice President and a Director within a dynamic office in Dublin. The role starts immediately and lasts for an estimated three months, with the possibility of extension.

Key responsibilities

• Manage diaries, phone calls and high‑volume email correspondence for two senior executives.
• Arrange travel, meetings, events and hospitality, including agenda preparation and minute‑taking.
• Prepare detailed minutes, reports, proposals, presentations and other documentation.
• Serve as the first point of contact for internal and external stakeholders.
• Provide administrative support for project administration, procurement, invoice processing and expense recording.
• Maintain electronic filing systems and input data into eprocurement, efinancials, CoreHR and RMS.

Required profile

• Minimum three years of experience as an Executive or Personal Assistant.
• High level of English proficiency (reading, writing and speaking).
• Ability to handle sensitive information with discretion and professionalism.
• Proactive, adaptable and able to work both independently and as part of a collaborative team.

Required skills

• Experience with eprocurement systems.
• Experience with efinancials platforms.
• Familiarity with CoreHR.
• Familiarity with RMS.

What we offer

• Hourly rate of €24‑€29, aligned with senior executive assistant pay scales.
• 35‑hour work week (9 am‑5 pm) on‑site in a supportive, collaborative environment.
• Potential for long‑term extension or further opportunities within the organization.