Administrative Assistant – Office & HR Support

About the role

The Administrative Assistant will support K2 Data Centres’ Dublin operations by handling office administration, HR assistance, facilities coordination and event management.

Key responsibilities

• Develop and manage training plans for the Operations team, schedule sessions, record outcomes in Easy Generator and Success Factors, and handle toolbox talks and nomination forms.
• Organise company events such as Christmas and summer parties, coordinating venues, catering, accommodation, transport and entertainment, and explore CSR initiatives.
• Manage visitor services, including ordering refreshments for meeting rooms and greeting guests professionally.
• Act as the point of contact for site inductions, maintain induction records in Easy Generator and ensure data retention compliance.
• Oversee ordering and replenishment of uniforms and personal protective equipment, manage approval forms and stock levels.
• Provide primary HR support for queries, collaborate with Group HR on onboarding and off‑boarding, maintain employee records and ensure compliance with Irish employment law.
• Assist with ad‑hoc projects and mentor new staff to foster a positive team environment.

Required profile

• Strong organisational skills with great attention to detail.
• Excellent communication and interpersonal abilities.
• Good understanding of Irish employment legislation.
• Ability to handle sensitive and confidential information with maturity.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Forms
• Easy Generator
• Success Factors