Senior Administrative Coordinator

About the role

Silent-Aire, a Johnson Controls company, is a global provider of modular data centre solutions, HVAC systems and mission-critical infrastructure. It is looking for an experienced, highly organised and proactive Senior Administrative Coordinator to support its Senior Leadership Team (SLT) in Dublin. The role acts as the main administrative and support resource for the SLT, handling travel, expenses, meetings and confidential information.

Key responsibilities

• Coordinate the SLT's travel, including arranging trips, preparing detailed itineraries and travel packs, and handling accommodations, transportation and expense reporting
• Facilitate guests of the SLT during their visits to the company
• Prepare meeting agendas, briefing documents, presentations and supporting materials, and attend meetings to record key actions and follow up on commitments
• Monitor incoming communications and prioritise correspondence requiring executive attention
• Act as the main point of contact between the SLT and stakeholders such as employees, customers, partners and board members, and help departments follow through on executive initiatives
• Handle highly confidential and sensitive information with strict discretion

Required profile

• Third-level qualification in Business Administration, Communications or a related field preferred
• At least 5 years of experience supporting senior management, preferably a senior leadership team
• Demonstrated experience managing travel arrangements and expenses
• Experience tracking and following up key initiatives and dates for the SLT
• Strong interpersonal skills, integrity and discretion, and comfort in a fast-paced, changing environment

Required skills

• Business expense and travel platforms; Concur or CWT experience desirable
• Working knowledge of Workday
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams and Excel