Senior Executive Assistant

About the role

Clio, a global leader in legal AI technology, is seeking a Senior Executive Assistant to support its executive team in the EMEA region. The role sits in the Dublin hub, which hosts product development, sales, marketing and customer success, and involves autonomous daily work within established parameters, with guidance sought for complex situations. It suits an entrepreneurial person with a customer service mindset and strong administrative, coordination and communication skills.

Key responsibilities

• Help plan, organise and run special projects, including high-profile international events and key organisational initiatives
• Manage schedules, appointments and travel for the Senior Leadership Team across multiple time zones and countries
• Coordinate team events, support community building and handle logistics as requested
• Run group-wide meetings, take notes and track action items
• Review, route and respond to e-mail and organisational requests on behalf of the leadership team
• Organise, track and reconcile professional finances and expenses
• Liaise with external partners, vendors and clients
• Maintain internal documentation, knowledge management and communications for the Executive Assistant team
• Protect confidentiality and act as an ambassador for the leadership team internally and externally

Required profile

• 10+ years of experience as an executive assistant or a proven track record of administrative coordination
• Exposure to senior leaders, business strategy and decision-making
• Excellent judgment, discretion and attention to detail
• Ability to multi-task, work independently and meet deadlines
• Flawless written and verbal communication, strong interpersonal skills and emotional intelligence
• Spanish is an asset

Required skills

• Mac operating environment
• Google Suite, Slack, Asana and Coupa

What we offer

• Expected salary range of EUR 69,400 to EUR 94,000, depending on region, experience and skillset
• Competitive salary with health benefits and dental coverage
• Pension contribution
• Hybrid work, with local staff expected in the office at least twice per week
• Flexible time off and a Clioversary recognition programme