Administrative Coordinator – Client Services

About the role

We are seeking a proactive Administrative Coordinator to support three Advisors in a leading professional services firm located in Dublin 8. The role is the primary point of contact for clients, ensuring accurate file management and delivering exceptional service.

Key responsibilities

• Diary & meeting management – schedule, confirm and greet clients for in‑person and virtual meetings (Zoom).
• Email & call handling – monitor inboxes, respond promptly, screen calls and resolve queries.
• Client communication management – review, categorise, prioritise and distribute incoming client correspondence.
• File & data management – open new client files, handle AML documentation and perform data entry in the case‑management system.
• Ad‑hoc support – provide general administrative assistance to the team as needed.

Required profile

• Minimum 3 years’ experience in a professional office environment.
• Typing speed of 40‑50 words per minute (typing test required).
• Excellent written and verbal communication in English.
• High attention to detail and strong initiative.
• Ability to manage multiple tasks, meet deadlines and work collaboratively.
• Professional demeanour and strong work ethic.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Practice Evolve (case‑management system)

What we offer

• Full‑time permanent contract.
• On‑site role in Dublin 8.
• Salary €30,000‑€38,000, dependent on experience.
• Supportive, dynamic team environment.