Business & Project Support – Operations

About the role

The Business & Project Support – Operations role provides comprehensive administrative and coordination assistance to the Commercial, Procurement and Production teams in Dublin. You will act as a central hub for documentation, meeting organisation, and stakeholder communication, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage diaries, calendars and travel arrangements for senior directors.
• Coordinate documentation, records, and business processes, including subcontractor insurance logs and contract sign‑offs.
• Organise and facilitate meetings, workshops, and events, handling agendas, minutes and follow‑up actions.
• Track project assignments, milestones and key actions across teams, preparing reports and presentations.
• Support purchase order and invoice generation, payment approvals and quarterly billing review.
• Maintain digital filing systems, trackers, and shared resources to ensure compliance.
• Build relationships with internal departments and external stakeholders, supporting team events and ad‑hoc projects.

Required profile

• Proven experience providing administrative support to senior managers.
• Strong organisational skills with the ability to manage multiple concurrent tasks.
• Attention to detail in handling documentation, approvals and compliance checks.
• Effective communication skills for liaising with internal teams and external subcontractors.

Required skills