Executive Assistant

About the role

NetApp is looking for an experienced Executive Assistant to support the CTO and the VP of Sales Engineering for EMEA and LATAM, as well as a small number of leaders within the leadership team. The role is highly visible and goes beyond traditional administrative support: it covers complex calendars, international travel, meetings and day-to-day operations, while helping leaders focus their time on what matters most. It is based in EMEA with flexibility to work across time zones.

Key responsibilities

• Partner with senior leaders by anticipating their needs and making independent decisions when appropriate.
• Build trusted relationships across functions, regions and levels of seniority.
• Own calendars spanning multiple time zones, balancing customer and partner engagements, leadership meetings and one-to-ones.
• Coordinate international travel, including flights, accommodation, ground transport, visas and entry requirements, and adapt quickly to changes.
• Organize leadership meetings, business reviews, customer and partner meetings, including participants, materials, agendas and logistics.
• Manage expenses through Concur, purchasing requests through Ariba, and Workday and HR administration such as interview scheduling and new-joiner coordination.
• Support team offsites, kick-offs, customer events and partner sessions, including venues, logistics, attendees and budget tracking.
• Prioritize incoming requests, draft routine correspondence and act as a trusted point of contact for customers, partners and colleagues.

Required profile

• 5+ years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a large, international organization.
• Experience managing multi-time-zone calendars and coordinating international travel, including changes and disruptions.
• Ability to anticipate leaders' needs and work independently; strong relationship-building and communication skills.
• Excellent written and spoken business English and discretion with sensitive information.
• Based in EMEA, with flexibility to work across time zones.
• Preferred: technology industry experience, supporting multiple senior leaders, coordinating customer events or offsites, and Spanish or Portuguese.

Required skills

• Microsoft 365
• Concur and Ariba (or comparable expense and procurement platforms)

NetApp uses a hybrid working model, with in-office or in-person expectations shared during recruitment. Applications are submitted only through the company website.