Executive Assistant to Managing Director & Board (Luxury Retail)

About the role

This permanent position supports the Managing Director and the Board of a world‑renowned luxury retail house in Dublin. The role sits at the heart of the organisation, requiring proactive anticipation of needs and absolute discretion.

Key responsibilities

• Proactive diary and inbox management for the Managing Director, prioritising tasks instinctively.
• Screening and handling of sensitive correspondence.
• Preparation of board‑ready presentations, reports and briefing materials.
• Coordination of travel, expenses and broader administrative functions.
• Full ownership of board meeting logistics, including agendas, papers, minutes and follow‑through actions.
• Travel and event coordination for board members.
• Visibility on cross‑functional projects and senior stakeholder engagement.
• Ad‑hoc initiatives where judgement is as important as execution.

Required profile

• 5+ years experience as an Executive Assistant, preferably at C‑suite or Board level.
• Experience in a fast‑paced, high‑volume global business.
• Strong composure under competing priorities and meticulous attention to detail.
• Absolute discretion as a standard practice.
• Full authorisation to work in Ireland.

Required skills

• Advanced Microsoft Office proficiency.
• Expert‑level Outlook calendar and inbox management.

What we offer

• Highly competitive remuneration reflecting seniority.
• Full‑time onsite role, Monday‑Friday 9:30 am–6:00 pm.
• Location in Dublin 1, a vibrant business district.