Legal Secretary – Senior Partner Support

About the role

We are looking for an experienced Legal Secretary to provide high‑level administrative support to senior partners in a leading Dublin‑based law firm. The role is fully onsite and offers the chance to work in a fast‑paced, professional environment handling a variety of commercial and personal legal matters.

Key responsibilities

• Prepare, type and format legal documents, submissions and correspondence using the Dictaphone digital dictation system.
• Maintain and organise files in line with office procedures and the Partner document management system.
• Manage the team’s filing system, including indexing, opening, retrieving and archiving files on a daily basis.
• Collate, copy, assemble, bind and dispatch correspondence and legal paperwork.
• Act as the main point of contact for the solicitor/partner, handling queries from clients, medical professionals, insurers and external counsel while maintaining confidentiality.
• Plan and maintain diaries, schedule meetings, arrange venues and refreshments, circulate agendas and minutes, and ensure timely follow‑up.
• Handle incoming post, assess and prioritise items, and respond to enquiries via phone, email or in person.
• Organise travel arrangements and adhere to client reporting requirements.

Required profile

• Previous legal secretarial experience (litigation experience is an advantage).
• Leaving Certificate, preferably with honours in English.
• Secretarial course with high scores in typing accuracy.
• Strong knowledge of legal procedures and document management systems.
• Ability to work independently and as part of a team.
• Excellent organisational, time‑management and communication skills.

Required skills

• Dictaphone digital dictation system
• Partner document management system