Office Manager & Executive Assistant

About the role

We are seeking a highly organised and proactive Office Manager & Executive Assistant to support a professional membership body in Maynooth. The role combines day‑to‑day office management with confidential executive support for senior leadership.

Key responsibilities

• Manage the day‑to‑day operations of the office, ensuring a professional and welcoming environment.
• Maintain relationships with external suppliers and contractors.
• Ensure compliance with health and safety, data protection, and internal office policies.
• Support planning and delivery of organisational events, meetings and member activities.
• Provide confidential executive support to the General Secretary, including complex diary and appointment management.
• Prepare correspondence, reports, presentations, agendas and meeting papers.
• Handle inbox management and communication on behalf of senior management.
• Maintain member schemes and liaise with providers.
• Respond promptly and professionally to enquiries from members, officials, employers and external stakeholders.
• Assist with organising conferences, training sessions and member events.

Required profile

• Minimum 3–5 years’ experience in office management, executive support or a similar administrative role.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion and ability to manage confidential information.
• Ability to prioritise competing demands and work independently.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft PowerPoint.
• Experience with online collaboration tools.

What we offer

• Permanent contract with a competitive salary of €50,000 plus DOE.
• Full‑time role (9 am – 5 pm) based onsite in Maynooth.
• Opportunity to work within a respected professional membership organisation.