Receptionist / Administrator

About the role

PCI Pharma Services is seeking a friendly and organized Receptionist / Administrator to manage front‑desk operations and provide ad‑hoc administrative support within the Finance division. You will be the first point of contact for employees, visitors, and clients, ensuring a professional and welcoming environment while assisting with various office tasks and hospitality projects.

Key responsibilities

• Greet and assist visitors, employees, and clients in a courteous manner.
• Manage daily reception duties, including phone handling, courier coordination, and mail distribution.
• Answer and direct calls, emails, and general inquiries efficiently.
• Maintain site security by issuing work IDs, monitoring visitor logs, and updating access records.
• Set up new hires on access systems, including badge creation and locker allocation.
• Monitor and order office stationery and canteen supplies.
• Prepare, edit, and format documents, reports, and presentations as needed.
• Support business travel arrangements for employees.
• Assist in organising company events, training sessions, and meetings.
• Coordinate meeting‑room bookings and schedules.
• Undertake additional duties and projects assigned by management.

Required profile

• Previous experience in a receptionist or administrative role.
• Strong interpersonal and communication abilities.
• Excellent organisational and multitasking skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).