Resort Facilities Coordinator

About the role

We are looking for a highly organised Resort Facilities Coordinator to join the Maintenance Team at Dromoland Castle Resort. The role supports the efficient operation of facilities and maintenance across both the castle and The Rine, ensuring infrastructure, compliance and preventative programmes run smoothly.

Key responsibilities

• Develop and maintain spreadsheets to monitor utility consumption (electricity, gas, water) and metering data.
• Record and maintain data for planned and preventative maintenance programmes.
• Administer the annual review of Maintenance Department Standard Operating Procedures (SOPs).
• Manage SnapFix system, track maintenance issues and communication.
• Monitor external contractor activities and maintain records outside SnapFix.
• Support implementation of paper‑less maintenance documentation.
• Coordinate preventative maintenance contracts, monitor compliance and renewal dates.
• Arrange meetings, prepare agendas and record accurate minutes.
• Monitor inventory levels, support stockroom organisation and control.
• Liaise with operational departments, including Front Office, to coordinate room availability for maintenance projects.
• Assist with scheduling and administration of annual facility inspections and compliance requirements.
• Provide administrative support to other departments as needed.

Required profile

• 2‑3 years of experience in an administrative or coordination role.
• Excellent organisational, time‑management and attention‑to‑detail skills.
• Ability to work independently and under pressure.
• Strong communication and interpersonal abilities.
• Positive, proactive and team‑oriented attitude.

Required skills

• Proficiency in Microsoft Excel (part of Microsoft Office Suite).
• Experience using SnapFix maintenance management software.