Executive Assistant – Commercial (Permanent)

About the role

Arthur Cox LLP is seeking a proactive Executive Assistant to support the Commercial – Employment practice group. Based in our Dublin office, you will provide high‑level administrative and secretarial assistance to the Practice Group Leader, partners and associates, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage comprehensive email and diary coordination for senior legal staff.
• Oversee AML client‑onboarding procedures and ensure compliance.
• Handle billing processes, including time entry, invoicing, client account monitoring and follow‑up on outstanding payments.
• Prepare, edit and format legal documents, templates and digital dictations.
• Coordinate travel arrangements, meetings, itineraries and process expense claims.
• Maintain electronic filing systems and keep client databases up to date.
• Support audit and accrual requests for clients.
• Perform ad‑hoc duties as required.

Required profile

• Minimum 4 years experience as a Legal Secretary, PA or EA.
• Strong attention to detail and ability to prioritize a busy workload.
• Excellent interpersonal, oral and written communication skills.
• Team player who can also work independently.

Required skills

• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.
• Experience with client billing/payments systems.
• Typing speed of at least 70 wpm.

What we offer

• Competitive salary with discretionary bonus.
• 25 days annual leave and immediate pension scheme.
• Comprehensive health and wellness programme, including gym access.
• TaxSaver and Bike to Work schemes.
• Opportunities for internal committee involvement and career progression.