Administrator (Grade IV) – 35 hrs/week

About the role

The Administrator (Grade IV) will support CoAction West Cork’s facilities and service delivery in Dunmanway. Working 35 hours per week on a six‑month fixed‑term contract, the role ensures smooth coordination between contractors, staff and vendors to maintain a safe and efficient environment for service users.

Key responsibilities

• Maintain contractor databases, manage contracts and coordinate maintenance schedules.
• Handle facilities‑related tickets and manage the facilities inbox.
• Analyse data, generate reports and keep records for facilities management.
• Process purchase orders and invoices, assisting with budget monitoring.
• Maintain and update facility documents, policies and procedures.
• Communicate with staff, contractors and vendors to ensure timely completion of tasks.
• Schedule maintenance works and advise the Facilities Manager on issues.
• Monitor system performance, troubleshoot issues and provide general administrative support.
• Order supplies and compile monthly reports as required.
• Maintain accurate records of maintenance activities, inventory and safety compliance.

Required profile

• Demonstrates strong planning and organisational abilities.
• Delivers work to a high quality standard within agreed timescales.
• Shows commitment to providing a quality service for service users.
• Pays close attention to detail and follows procedures accurately.
• Works well both independently and as part of a team, supporting colleagues under pressure.
• Communicates clearly in writing and verbally with a range of stakeholders.

Required skills

What we offer

• Competitive Grade IV salary scale ranging from €34,672 to €52,969 per annum, dependent on experience.
• Six‑month fixed‑term contract with the possibility of extension.