Human Resources Coordinator

About the role

We are looking for an organised, proactive, and highly professional European Administration Coordinator to support senior leadership, project teams, and operational functions across multiple locations in Europe. The role involves coordinating day‑to‑day administrative operations, travel, accommodation, project mobilisation, compliance, and office administration.

Key responsibilities

• Coordinate staff travel, accommodation, and vehicle hire across projects and offices.
• Support and oversee administration and time‑management functions.
• Manage general office administration and daily coordination activities.
• Assist project teams with setup activities, liaising with local authorities and onboarding subcontractors.
• Provide administrative and operational support to Directors and Senior Leadership.
• Prepare professional correspondence, reports, presentations, and documentation.
• Coordinate compliance requirements across multiple European jurisdictions.
• Manage document control systems, compliance platforms, and project records.
• Assist with employee relocation processes and related HR documentation.
• Liaise with accountants, tax advisors, insurance providers, and other external stakeholders.
• Prepare and maintain documentation for audits and compliance reviews.
• Work closely with HR and Health & Safety teams to keep policies current and compliant.

Required profile

• Proven experience supporting senior management in a busy administrative or operational environment.
• Experience in construction, engineering, or project‑based industries is advantageous but not essential.
• Excellent organisational skills with the ability to manage multiple priorities and strong attention to detail.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft OneNote
• Microsoft SharePoint